Privacy Statement related to EU Digital Power Events

Privacy Statement related to
EU Digital Power Events

What is the purpose of this Privacy Statement?
This Privacy Statement gives you information about the personal data we collect about you in relation to this EU Digital Power Event (hereinafter, the “Event”) and how and for what purposes we process your personal data. In Huawei, we understand and respect the importance of privacy, and take all appropriate security measures to protect it in accordance with the industry's well-established standards. This Privacy Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under GDPR. It also contains a summary of your rights in relation to your personal data. Personal data means any information relating to an identified or identifiable natural person.
The identity and contact details of the Controllers
Huawei Technologies Dusseldorf (hereinafter, “Huawei”)	Registered address: [Hansaallee 205, 40549 Dusseldorf, Germany]	Data Protection Officer contact information: Huawei DPO Office Hansaallee 205, 40549 Düsseldorf Germany or via electronic contact form: [https://www.huawei.com/en/personal-data-request]

1. How do we use your data

2. How long and where do we store your data

3. How do we share your data?

4. What are your rights and choices?

5. How do we update this Statement

6. Versioning Control

1. How do we use your data
Personal Data collected and processed
The source of personal data	Data will be collected directly from you during online registration to the Event.
Will we process special categories of data?	No.
Are you obliged to provide the personal data? And what the possible consequences of failure to provide such data.	1. If the processing is based on your consent, providing the data and giving your consent is voluntary. 2. If the processing is necessary to enter into contract or to fulfil contractual obligations, without your personal data, the corresponding contract cannot be concluded, or a performance of the concluded contract can be limited. 3. Providing data is voluntary, but necessary in the case of processing based on a legitimate interest indicated below.
Below you will find detailed information on what personal data we process, for what purpose and on what legal basis arising from generally applicable data protection regulations.
For what purpose does Huawei process your personal information?	What categories of personal data do we process for this processing purpose	Legal basis of processing
Event Management: processing personal data, to confirm your registration /participation; preparation and organization of the Event, ensuring its smooth running and safety of participants	General categories of personal data needed: • Full name • Email address • Company name • Country • Huawei contact (optional)	Processing is necessary for the performance of a contract (including but not limited to the accepted Terms of Use related to the EU Digital Power Events) to which you are a party or in order to take steps at your request prior to entering into such a contract - Article 6 (1) (b) GDPR.
Electronic Direct Marketing/EDM: after obtaining your consent, we will send the latest information on which products, solutions and services, and upcoming events available for your region	General categories of personal data needed: • Full name • Email address • Company name • Country	Huawei processes your personal data based on your consent - Article 6 (1) (a) GDPR. You have the right to withdraw your consent at any time as described in Section 4 of this Privacy Statement
Promotion of the Event: To promote the event, we will make recordings of the sessions, and take photos of speakers, or of the Event in general manner.	General categories of personal data needed: • Speakers’ name, • image and speeches	This processing is based on Huawei legitimate interest, which is to promote our products, events and solutions - Article 6 (1)(f) GDPR.
Survey: after the Event we will send you a questionnaire to collect your valuable opinions and comments to make improvements in the future	General categories of personal data needed: • Name (optional), • Company (optional), • Email (optional)	This processing is based on Huawei legitimate interest, which is to develop and provide better products, events and solutions - Article 6 (1)(f) GDPR.
In case of need to investigate or defend claims	General categories of personal data needed: • Full name • Email address • Company name	Huawei will process your personal data based on our legitimate interest, which is to investigate or defend claims-Article 6 (1) (f) GDPR.

2. How long and where do we store your data
We retain your personal data for no longer than that is necessary for the purposes defined in this Statement. In particular:
Event Management	30 days after the Event.
Electronic Direct Marketing	Until you withdraw consent.
Promotion of the event	As per the authorization letter, or until the successful exercise of the right to object.
Survey	2 years after the Event, or until the successful exercise of the right to object.
Unless otherwise stated hereunder, your personal data will be stored in Germany. After the retention period expires, we will erase or anonymize your personal data, unless otherwise required by laws and regulations.

3. How do we share your data?

(1) Disclosure of your personal data:

Huawei uses suppliers and service providers to organize the Event efficiently and to guarantee your smooth and enjoyable participation. The processing of personal data in relation to our suppliers is always commissioned by us and the parties will act only on our behalf as personal data processors. Such processing is always protected with contractual arrangements to ensure that your personal data are processed in accordance with the laws and good data processing practices.
Huawei and its partners/suppliers shall establish technological, physical, administrative and procedural safeguards all in line with the industry-accepted standards in order to ensure the confidentiality, integrity and accessibility of the Personal Data processed; prevent the unauthorized use of or unauthorized access to the Personal Data or prevent a Personal Data breach.

(2) Transfer of Personal Data out of the EEA

As a general rule, personal Data are processed and shared locally. However, since Huawei is part of a group of companies with a global presence and offering a transnational scope of services, each affiliate is deemed to disclose Personal Data to other affiliates within the Huawei Group. The International Transfer of Personal Data to Huawei Group is subject to applicable laws and shall be subject to adequate security measures. In countries where the legal level of protection of Personal Data is considered as not sufficient, the affiliates shall take appropriate measures to ensure an adequate level of protection of the disclosed data. The said transfer is secured by the EU standard contractual clauses. You can request to obtain a copy of standard contractual clauses by contacting DPO of Huawei via the following link: https://www.huawei.com/en/personal-data-request.

(3) Disclosures related to legal requirements and business transactions

Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process.
Your data may also be disclosed as part of a merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei Group or other relevant company.
Huawei may also disclose Personal Data when appropriate, for example, to execute Terms and Conditions, when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or when it is in connection with an investigation of suspected or actual illegal activity.

4. What are your rights and choices?
You can enter into the Huawei Data Subject Request Portal to exercise your data subject right.
Right of Access	You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data.
Right of Rectification (Correction)	You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed.
Right of Erasure (Deletion)	You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances.
Right of Restriction	You have the right to obtain from Huawei the restriction of processing in particular circumstances.
Right of Objection	You have the right to object to the processing of your Personal Data in particular circumstances.
Right of Portability	In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on a legal obligation or legitimate interests’ basis.
Right to Withdraw Consent	Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent.
Right to lodge a Complaint	If you consider your Personal Data are not being processed in compliance with the applicable laws, you have the right to lodge a complaint with any relevant supervisory authority. List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

5. How do we update this Statement

We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make changes to this Statement, we will notify you by an appropriate method.
Latest update: April/2024

6. Versioning Control
Version	Publish date/Revised Date	Reason & Remark
V1.0	September, 1^st 2023	Initial version

Privacy Statement related to EU Digital Power Events | HUAWEI Smart PV Global

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