Privacy Statement related to Energy Storage Summit Europe 2023

What is the purpose of this Privacy Statement?
This Privacy Statement gives you information about the personal data we collect about you in relation to Energy Storage Summit Europe 2023 event (hereinafter as ‘Event’) and how and for what purposes we process your personal data. In Huawei we understand and respect the importance of privacy. This Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under GDPR. It also contains a summary of your rights in relation to your personal data.
The identity and contact details of the Controllers
Huawei Technologies Dusseldorf-- also the data controller] (hereinafter as “Huawei”)	Registered address: [Hansaallee 205, 40549 Dusseldorf, Germany]	Data Protection Officer contact information: Huawei DPO Office Hansaallee 205, 40549 Düsseldorf Germany or via electronic contact form: [https://www.huawei.com/en/personal-data-request]

1. How do we use your data

2. How long and where do we store your data

3. How do we share your data?

4. What are your rights and choices?

5. How do we update this Statement

6. Versioning Control

1. How do we use your data
Personal Data collected and processed
The source of personal data	Data will be collected directly from you during registration to the Event.
Will we process special categories of data?	No
Are you obliged to provide the personal data? And what the possible consequences of failure to provide such data.	1. If the processing is based on your consent, providing the data and giving your consent is voluntary. 2. If the processing is necessary to enter into contract or to fulfil contractual obligations, without your personal data, the corresponding contract cannot be concluded, or a performance of concluded contract can be limited. 3. Providing data is voluntary, but necessary in the case of processing based on a legitimate interest indicated below.
Below you will find detailed information on what personal data we process, for what purpose and on what legal basis arising from generally applicable data protection regulations.
For what purpose does Huawei process your personal information?	What categories of personal data do we process for this processing purpose	Legal basis of processing
Registration of willingness to participate in the Event and indicating the specific part of the Event in which you would like to participate: • ESS Summit • Gala Dinner • Site Visiting	general categories of personal data needed: • Full name • Email address • Company name • Country • Which events are you planning to join? • If you’re planning Site Visiting on 18 Oct, which timeslot is more preferable for you?	Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract.-Article 6 (1) (b) GDPR.
Preparation and organization of the event, ensuring its smooth running and safety of participants	general categories of personal data needed: • Full name • Email address • Company name • Country • Which events are you planning to join? • If you’re planning Site Visiting on 18 Oct, which timeslot is more preferable for you?	Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract.-Article 6 (1) (b) GDPR.
Marketing activities, such as information about Huawei …. Products and services, invitation to participate in Huawei’ activities (e.g. events, summits, conferences), or participation in market satisfaction surveys	general categories of personal data needed: • Full name • Email address • Company name • Country • Which events are you planning to join? • If you’re planning Site Visiting on 18 Oct, which timeslot is more preferable for you?	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR.
Promotional activities, like posting on social media or issuing press releases with images and speeches of the speakers	Speakers’ name, image and speeches	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR.
In the event of the need to investigate or defend claims	[general categories of personal data needed]: • Full name • Email address • Company name	Huawei will proces your personal data based on our legitimate interest, this is investigate or defend claims-Article 6 (1) (f) GDPR.

2. How long and where do we store your data
We retain your personal data for no longer than that is necessary for the purposes defined in this Statement. In particular:
Registration to the Event	30 days after the Event
Marketing information	Until you withdraw consent, or after 2 years of inactivity
Unless otherwise stated hereunder, your personal data will be stored in Germany. After the retention period expires, we will erase or anonymize your personal data, unless otherwise required by laws and regulations.

3. How do we share your data?

(1) Disclosure of your personal data outside of the EU/EEA:

Huawei uses suppliers and service providers to organize the Event efficiently and to guarantee your smooth and enjoyable participation. The processing of personal data in relation to our suppliers is always commissioned by us and the parties will act only on our behalf as personal data processors. Such processing is always protected with contractual arrangements to ensure that your personal data is processed in accordance with the laws and good data processing practices.
Huawei and its partners/suppliers shall establish technological, physical, administrative and procedural safeguards all in line with the industry accepted standards in order to ensure the confidentiality, integrity and accessibility of the Personal Data processed; prevent the unauthorized use of or unauthorized access to the Personal Data or prevent a Personal Data breach.
To comply with applicable laws or respond to valid legal procedures, Huawei may also disclose Personal Data to law enforcement or other government agencies. If Huawei is involved in a restructuring, merger & acquisition, or a bankruptcy or liquidation lawsuit in a given jurisdiction, Personal Data may be disclosed in connection with the transaction. Huawei may also disclose Personal Data when appropriate, for example, to execute Terms and Conditions, when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or when it is in connection with an investigation of suspected or actual illegal activity.

Transfer of Personal Data out of the EEA

As a general rule, personal Data are processed and shared locally. However, since Huawei is part of group of companies with global presence and offering transnational scope of services, each affiliate is deemed to disclose Personal Data to other affiliates within Huawei Network. The International Transfer of Personal Data to Huawei Network is subject to applicable laws and shall be subject to adequate security measures. In countries where the legal level of protection of Personal Data is considered as not sufficient, the affiliates shall take appropriate measures to ensure an adequate level of protection of the disclosed data. The said transfer is secured by the EU standard contractual clauses. You can request to obtain copy of standard contractual clauses by contacting DPO of Huawei via the following link: https://www.huawei.com/en/personal-data-request.

(3) Disclosures related to legal requirements and business transactions

Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process. Your data may also be disclosed as part of merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company.

4. What are your rights and choices?
You can enter into the Huawei Data Subject Request Portal to exercise your data subject right.
Right of Access	You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data.
Right of Rectification (Correction)	You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed.
Right of Erasure (Deletion)	You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances.
Right of Restriction	You have the right to obtain from Huawei restriction of processing in particular circumstances.
Right of Objection	You have the right to object to the processing of your Personal Data in particular circumstances.
Right of Portability	In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis.
Right to Withdraw Consent	Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent.
Right to lodge a Complaint	If you consider your Personal Data is not being processed in compliance with the applicable laws, you have the right to lodge a complaint with any relevant supervisory authority. List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

5. How do we update this Statement

We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make changes to this Statement, we will notify you by an appropriate method. Latest update: September/2023

6. Versioning Control
Version	Publish date/Revised Date	Reason & Remark
V1.0	September, 1^st 2023	Initial version

Privacy Statement related to Energy Storage Summit Europe 2023 | HUAWEI Smart PV Global

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